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Teams, availability by site, working days, tasks with evidence, incidents, documents and signed confirmations. Managers review work and consult the Operations dashboard and costs based on configured rates.

No. Inventory requires a CheckBiz360 plan and is a paid add-on billed separately. It adds warehouses, consumption by task and equipment and PPE handovers; it is not a standalone application.

A confirmation linked to the person and document version, with a downloadable signing record. PDFs addressed to a single employee also support downloading a signed PDF. Signing requires consent and a compatible app version.

Yes. Since RDL 8/2019 every company must record the daily start and end time of each employee’s working day, keep those records for four years and make them available to the labour inspectorate, the employees themselves and their representatives. It applies regardless of company size or contract type.

Failing to keep them — or keeping them in a way that doesn’t evidence actual hours — is a serious labour infringement: the usual range is €751 to €7,500 per workplace, and breaches of working-time or overtime limits can escalate to a very serious infringement. Current amounts are worth verifying, as they have been updated several times.

Yes, provided it is proportionate and employees are informed. CheckBiz360 does not track continuously: it checks location only at the moment of clocking in, against the site’s geofence, and stores the distance at which it happened. Outside that moment no position is recorded, and for remote work the check is skipped entirely.

Not unilaterally. When a manager corrects or creates a working day they must state a reason, and the record stays pending: it does not count towards hours until the employee accepts or rejects it from the app. The whole process — who, when, previous and new value — is kept in a history nobody can delete.

The manager can create the full working day or close one left open, always with a reason. The employee gets a notification and validates it from the app, so the time ends up recorded by the employee’s acceptance. Failed clock-in attempts are stored too, which evidences a technical problem rather than an oversight.

All three. Each day supports multiple shifts (true split days), for rotating shifts, the “By shifts” mode loads each person’s week, copies it to the next or imports it from the Excel rota; and a configurable entry tolerance that normalises the clock-in to the shift’s official time while keeping the original for audit. That way no phantom overtime appears because someone clocked in five minutes early.

It was built for it. Schedules, public holidays and shifts resolve in a cascade — company, site and employee — where whatever is closest to the worker wins: configure once globally and adjust only the exceptions. Each site can have its own time zone, local holidays and managers, and the dashboard gives the consolidated view across all of them.

Yes. One person can belong to several companies with a single login, and each company’s data stays completely separate: schedules, sites, documents, tasks and roles belong to that entity alone. Useful for groups and for contractors clocking in across several clients. Switching company requires logging in again.

No. Employees clock in from their phone, with no physical terminal or wall reader. Every clock-in passes three checks: location inside the site’s geofence, the shift’s effective schedule, and a trusted device with biometrics or 2FA. Where some people don’t clock in from their phone, the clock-in point turns a tablet into a shared station, with a QR or code and a photo of each clock-in. It is billed separately.

The 2026 rate for the Bronze plan is €2 per employee per month, subscribing up to and including 31 December 2026, and it is kept for as long as the subscription stays active. From 01/01/2027 new subscriptions will be charged €5. We review our rates once a year so we can keep developing the platform, and any change is announced in advance. Your first subscription includes a 15-day trial, and onboarding and training are included at no cost: we set up the company, sites, schedules and roles, and train both managers and employees. No lock-in to get started.

Ask us and we’ll assess it: if your ERP meets a few minimum conditions (accessible API, permissions and identifiable data), the EncodeBiz team builds and maintains the integration. CheckBiz360 doesn’t replace your ERP — it adds the working-time compliance, field tasks and document records layer on top.

Yes. CheckBiz360 is added as a connector to Claude and ChatGPT with a single address, valid for every company you manage. Owners and administrators with two-factor authentication enable it in two minutes, and the assistant works with the permissions of whoever connects it: it can tell you how the day is going, who can cover someone, build the week, onboard people and sites, analyse the month and produce the working-time report. You need your own Claude or ChatGPT account; a company account is advisable, because your operation’s data travels to that service.

No. Anything that changes the operation is proposed first: it shows you the before and after, or the whole week person by person with a spreadsheet to review, and only applies it when you confirm. Close the conversation without confirming and nothing happens. In Tools you can see which assistants are connected to your company, whose they are and when they were last used, and disconnect them instantly.