Before
Weekly sheet
- PDF printed on Monday
- Changes by phone call
- Incident reported on return
- Hours estimated by hand
Home care · dependency · social care
Run your home care service where it actually happens:
in the home.
CheckBiz360 puts the rota on every care worker’s phone and turns each visit into a verifiable service: arrival, departure, point-in-time location, tasks, incidents and evidence.
2026 rate: €2 per employee/month, subscribing up to and including 31/12/2026. You keep your rate.
15-day trial on your first subscription · Onboarding and training included
No continuous GPS · No hardware · Built for care workers in the field
The problem
Your service can be tidy in the office and out of control in the field.
The rota may be perfect. The problem starts when the care worker leaves for the address and the company needs to know what actually happened.
Rotas by PDF, paper or WhatsApp
The care worker has to interpret times, addresses and changes. When in doubt, coordination sorts it out by phone.
Clock-ins that do not prove the address
Knowing someone clocked in is not enough: in home care the visit has to be tied to an address and a service.
Incidents that arrive too late
An absence or an unclosed visit can end in a complaint if coordination only sees it at the end of the day.
Planned hours that do not explain the cost
Working time, visit and travel are not the same thing. Without cross-checking them, the margin slips away unseen.
Weak evidence for third parties
In front of a family, an audit or the local authority, the plan alone does not evidence the service delivered.
Working clearly, without complications
Every care worker needs to know where to go, which service to deliver and how to flag a problem. All of it at hand in the app, including for those less comfortable with a phone.
Anonymised use case
From a weekly sheet to an operational working day.
A care worker is assigned several visits in a week: different addresses, specific times, a service duration and journeys between homes. On paper or PDF, every change depends on phone calls and memory.
In CheckBiz360, each visit becomes an action inside the app: view, arrive, clock in, deliver, close or report an incident.
After
Operational working day
- The day ready in the app
- Changes visible instantly
- Incidents reported there and then
- Hours and visits cross-checked
How it works
From the planned rota to the verified visit.
The office prepares the rota
It is imported or built in the platform. Changes reach the phone without reprinting anything.
The care worker opens the app and sees the day
Visits, times and tasks. They also clock in for the working day according to the contract, agreement and schedule that apply to them.
Every address is a task with evidence
Point-in-time location, scheduled time, status and notes. The visit is closed and the next one begins.
Coordination sees the real state, not the planned one
Delays, visits not started, closed visits and incidents, without waiting for the end of the day or chasing people on WhatsApp.
The key point
The start and end of the working day are not the start and end of each visit. Working time is recorded according to the applicable configuration; each address is a task with its own location and timings. The value appears when you cross the two.
Every address has its own schedule, location and status.
The care worker opens the visit and finds the assigned service, where it has to be delivered and when it is scheduled. Working time and time spent at each address stay separate.
- A specific service. Scheduled time, deadline and assigned person on the same screen.
- Location matters. The app warns when the care worker is outside the margin configured for that address.
- A visible deviation. The task status tells a pending visit apart from one whose deadline has already passed.
In this example, the app detects a distance of 3.5 km against a configured margin of 75 m, and asks the worker to get closer before starting the task.
The full loop
The field feeds the office, and the office gives back a better rota.
What the care worker does at the address reaches coordination there and then. What coordination learns adjusts the next day’s planning.
01 · At the addressThe care worker clocks in and delivers the visit
Arrival, service tasks, notes or an incident, and closing. All in the app, no paper.
02 · In coordinationThe real state replaces the pile of paper
Delays, visits not started and incidents show up while there is still room to fix them.
03 · Back to the rotaWhat gets measured corrects the planning
Routes that did not fit the time allowed, services that run long, gaps between visits: the next rota starts from what actually happened.
What it solves
Simple for the care worker. Control for coordination. Backing for the company.
A rota ready to work from
Less paper, fewer PDFs, less WhatsApp. The care worker opens the app and the day is sorted.
Verifiable visits
Arrival, departure, address, service and status. Every visit is tied to something checkable.
Early incidents
Pending, started, completed or with an incident. Coordination sees it before it becomes a complaint.
Working time and visits cross-checked
Planned against actual, to review service times, journeys and deviations with a figure in front of you.
Compliance backed by evidence
A traceable history of records, changes and incidents, with reports that support the justification of hours and services.
A fit with your home care ERP
We do not replace what you already use: we study the fit case by case with rotas, workers, services or reports.
Staff rotas
Each person on the schedule that fits.
A site that changes shifts every week, a team that moves from job to job and an office that repeats its week are not organised the same way. Each branch and each person has its mode, and what you plan is what everyone sees in the app and clocks in against.
By shifts
The schedule is the shifts you load, week by week. A day with no shifts is off.
Works best for home care services, cleaning, retail, hospitality, security and anywhere every week is different.
By tasks
Your sector’sEach task is a shift: each person’s day is their jobs, with a time and an address.
Works best for home care, maintenance rounds and jobs at the customer’s site.
In home care, each visit is a shift, with its time and address, and clocking in happens at each address.
Standard week
The same week, every week. Set it once and it repeats itself.
Works best for offices, admin and sites with fixed hours.
They mix on the same site, and the week is loaded in the dashboard, copied to the next, uploaded from Excel or requested from the AI operations manager.
See how staff rotas workYour AI operations manager
Ask Claude or ChatGPT. It gets done in CheckBiz360.
Building the week, onboarding new people, knowing who hasn’t clocked in this morning and who can cover them: the work that eats the afternoons of whoever runs the operation. Connect CheckBiz360 to your assistant and ask in your own words. It prepares everything with your permissions, shows you what it’s about to do and saves nothing until you say yes.
Things you can ask
- How are we doing today? Which visit hasn’t started on time?
- Lucía hasn’t clocked in. Who can cover her ten o’clock visit?
- Build the North area’s week like last week’s, but Marta is off on Thursday.
- Onboard these twelve carers and these three homes.
Sample conversationIllustrative
- You
Lucía hasn’t clocked in and she has the 10:00 service at North Site. Who can cover her?
- Assistant
For today’s 10:00 to 12:00 service at North Site:
- Free
- Marta R. · shift 8:00 to 15:00, nothing scheduled at that time.
- With caveats
- Pablo S. · has another service until 10:30.
- Unavailable
- Andrés L. · on holiday.
Who should I assign it to?
- You
Marta.
- Assistant
10:00 to 12:00 service at North Site. Before: Lucía G. After: Marta R. Shall I apply it?
- You
Yes.
- Assistant
Done. Marta already has the service on her phone.
Answers come from your company’s data in CheckBiz360. Names and sites are made up for the example.
Connect
Once, with a single address that works for every company you manage. Two minutes.
Ask
In Claude or ChatGPT, in your own words: “how are we doing today?”, “build”, “change”, “onboard”, “who…?”.
Review and confirm
It shows you what it’s about to do, with the before and after. It only applies it when you say yes.
What protects you
- It acts with your permissions, checked on every request: nothing you couldn’t do yourself in the dashboard.
- Nothing is saved without your confirmation. Close the conversation without a yes and nothing happens.
- You can see which assistants are connected to your company and disconnect them from Tools instantly.
For owners and administrators with two-factor authentication enabled. You need your own Claude or ChatGPT account; a company account is advisable, because your operation’s data travels to that service.
Admin time
What you stop doing by hand.
Five jobs that today get done screen by screen, spreadsheet first, and that with the operations manager become ask, review and confirm. How long they take you today is something only you know: put it in and add it up.
Building the week
TodayRota in a spreadsheet, entered into the platform person by person, then telling everyone their hours.
With the operations manager“Build North’s week like last week’s.” It proposes it person by person, shows it with a spreadsheet, and everyone gets it on their phone when you confirm.
Onboarding people and sites
TodayCopying the payroll provider’s list record by record, with every site address.
With the operations managerPaste the list, the spreadsheet or a photo. It tells you what it will create, what already exists, and creates it when you confirm.
Covering a last-minute absence
TodayChecking shifts, calling three people and redoing the assignment by hand.
With the operations manager“Who can cover the ten o’clock service?” Free, with caveats and unavailable, each with the reason. You choose and it makes the change.
Knowing how the day is going
TodayChecking site by site who has clocked in, who is late and which task hasn’t started.
With the operations manager“How are we doing today?” It starts with what needs attention, site by site.
Reports and month-end
TodayExporting, filtering and assembling the working-time report and the cost comparison by hand.
With the operations manager“Send me October’s working-time report for North Site.” PDF or Excel with a link, and this month’s costs against last month’s whenever you ask.
Hours a week you currently do by hand9 h · ≈ 39 h a month
That time becomes ask, review and confirm.
Example values for a service company with several sites. Replace them with yours: the figure is yours, not a promise of ours.
Go through your case in a demoWith your ERP
Your ERP organises the service. CheckBiz360 verifies delivery in the field.
If you already run a home care ERP, you do not have to replace it to improve visibility of the service. CheckBiz360 acts as the field platform for care workers, visits, tasks, incidents and operational evidence.
Assess the fit with my operation| Your home care ERP | CheckBiz360 |
|---|---|
| Case files and assessments | The rota on the phone |
| Invoicing and co-payments | Verified visit per address |
| Planning and tenders | Incidents there and then |
| Payroll and funders | Real timings across the round |
We are not here to replace it. We are here to cover the part that tends to stay least visible: what actually happens at each address.
Compliance and privacy
Field evidence without continuous surveillance.
No continuous GPS: point-in-time location when it matters. That is the difference between evidencing a service and monitoring a person.
Point-in-time location
Limited to the clock-in or to a configured operational action. It is not designed as permanent tracking of the working day.
Traceable history
Records, changes and incidents keep their trail, to support internal audits, employment reviews and justification of the service.
Controlled evidence
A signed timesheet, a photo of an authorised document or a record of an instruction that was not permitted, tied to its visit.
Bounded processing
Access roles, a data processor agreement and clear criteria on which evidence is uploaded, who sees it and how long it is kept.
Who it fits
It fits if
- You have care workers delivering visits in people’s homes.
- You work with weekly or daily rotas.
- You need to evidence services to third parties.
- Coordination depends on phone calls or WhatsApp.
- You want to measure working time, visits and deviations with data, not from memory.
It does not fit if
- You are only looking for a social care case management ERP.
- You need co-payments and full public invoicing from day one.
- You have no field operation.
- You want permanent GPS tracking.
Plans
Start with what you need today. Scale up as you grow.
Bronze brings together teams, tasks, time tracking, documents and AI analysis. Bespoke integrations are assessed under Enterprise.
€5€2per employee per month2026 rate
Subscribe at €2 per employee per month up to and including 31 December 2026, and keep your rate. From 01/01/2027, new subscriptions will be charged €5.
15-day trial on your first subscription · Onboarding and training included.
We review our rates once a year so we can keep developing the platform. Any change is announced in advance.
Bronze
Coordinate your team and review their work.
€5€2per employee per month
Subscribing up to and including 31/12/2026. You keep your rate.
- The rota and each visit on every care worker’s phone.
- Working-time clock-in with geolocation and geofence.
- Automatic alert when a visit does not start on time.
- Incidents, reports and a direct line to coordination.
- Evidence attached from the app: a photo or video of the service delivered.
- AI assistant included, to analyse the operation and support coordination decisions.
See all features
Records and legal compliance
- Clock-in with geolocation (GPS/geofence) and biometric check.
- Tracking of hours worked.
- Reusable team templates and an availability board for each site.
- Assignment of employees to the available site/project.
- Setup of public holidays, leave and scheduled absences.
- Ticketing system for incidents, reports and direct communication.
- Reports and export (CSV).
Task management
- Task assignment to one or several workers by shift, site or project.
- Evidence attached from the app: photo or video of the work done.
- Supervision with approval or rejection of each task from the dashboard.
- Worker rating from 1 to 5, with a comment.
- Tasks with their own location, pauses and execution history.
- Automatic alert when a task doesn’t start on time.
- Task report exportable to Excel.
Document management
- Documents by company, site or employee: payslips, contracts, certificates, policies, risk prevention and more.
- Visibility by role: worker, supervisor or manager.
- Signed confirmations from the phone, linked to the document version, with downloadable signing records.
- Expiry dates, archiving, search and filters.
- Private storage with downloads via temporary signed links.
Analysis and performance control
- Statistics and comparative reports across sites/projects.
- Behaviour patterns at employee and site level.
- Insights based on heuristic metrics and patterns updated daily, to improve performance and surface hidden costs.
- AI assistant included, to analyse the operation and support coordination decisions.
- Standard support: defined response times + operational help.
Enterprise
Discover everything we can do.
Built for companies with 100+ employees.
- Everything in the Bronze plan.
- Full support (priority channels).
- ERP/CRM integrations and bespoke development (by agreement).
- Webhook integrations.
We set it up for you and train your team. At no extra cost and with no lock-in to get started.
Prefer to create the account yourself? Sign up here
Home care demo
Show us your rota and we will show you how it would look in the field.
We work on a real, anonymised case: visits, times, tasks and incidents. The goal is to see whether your operation gains control without adding work for the care workers.
No continuous GPS · No hardware · We assess the fit with your ERP